Are there mistakes on your birth certificate or your baby’s birth certificate? Here’s how to change name in PSA birth certificate that will help you.
What you can read in this article?
- Who are the qualified applicant
- Requirements needed in filing for correction of errors in Birth Certificate
- Steps in correcting the birth certificate errors
Birth certificate’s importance is paramount among government-issued documents. It’s not only used for verifying and authenticating your identity.
Also, it is used in all important transactions and processes you’ll make such as enrolling in school, applying for work, passport, and health care services.
But there are circumstances where some factors affect the process of filling up the birth certificate and cause some errors. Is your baby’s name spelled incorrectly? Does their gender indicate female when they are male or vice versa? Is their first name missing and instead state “baby boy” or “baby girl”? Do you wonder how to change the name on PSA birth certificate?
We wrote this article to help you know all the information and steps on what to do if you experience any errors in your or your baby’s birth certificate.
How to change name in PSA birth certificate?: Qualified applicant in correcting mistakes or errors in the Birth Certificate
How to change the name in the PSA birth certificate? | Image from iStock
Correcting any errors on the Birth Certificates is, fortunately, easier now compared to before with the help of the recent amendments done.
The previous solutions to the errors, requires a court order. But now, processing and correcting the mistakes doesn’t need any court proceedings.
You should know that there are two types of correction in the Birth Certificate.
1. Administrative correction
Here, real humans process the birth records resulting in clerical and typographical errors in the creation of birth certificates. The records are written and transcribed by people and examples of the errors are the spelling of the name, date of birth, and gender.
These clerical or typographical errors can be fixed administratively where you don’t need to proceed to the court to correct them. An example of this is how people change names in PSA birth certificates.
Remember, all you need to do is file a petition to the local civil registrar’s office. And they will evaluate then process it. The four types of correction in the administrative correction are:
The first name your baby uses is different from what is on his/her birth certificate or the indicated first name is written as “Baby Boy” or “Baby Girl” (for children born in 1993 onwards).
- Wrong date of birth or gender
The date of birth (either day or month) is wrong or the wrong box for the gender is checked.
- Wrong spelling of name either in first name, middle name, or last name.
- Blurred name
- Your baby’s middle name is incorrect while your last name is correct and vice versa. Your last name is wrong but your baby’s middle name is incorrect.
- Middle initial is the indicated last name
- Middle name and last name got switched the wrong box for the gender is checked
Here, some information is not entered such as:
- First name, second name, or last name
- The indicated first name is written as “Baby Boy” or “Baby Girl” (for children born in 1993 onwards).
- Your baby has no middle name (if they are acknowledged by their father)
- They are missing suffixes on their name such as “Jr.”
- The wrong box for the gender is checked or both are checked
Other encoding mistake that can happen is the interchanging letters in your baby’s name or missing syllable is surname. Petition in this type of correction needed to be passed on the Regional Trial Court (RTC) of your province where your local civil registrar is at.
2. Judicial correction
The court is involved when correcting the mistake. The cases involved in the judicial correction are:
- Correcting and changing of either or both the parent’s name
- Citizenship or nationality
- Correcting the year of birth
- Changing the name
- Changing your child’s legitimacy when the parents got married or divorced.
- The wrong middle name of child and mother
Image from iStock
Requirements needed in filing for correction of errors in Birth Certificate
Before you go to your local civil registry office, in order to smoothen the process, you should prepare the following requirements, such as:
I. For the first name correction you need:
- A notarized petition for change of name in birth certificate issued by your local civil registrar office
- PSA Birth Certificate (that has the mistake that needed to be corrected)
- Any two (2) valid IDs or documents such as baptismal certificate, voter’s ID, medical certificate, school record, company ID, etc.
- Fee (which depends on your local civil registrar office but usually at least PHP 1200 excluding the notarized fee)
II. For the wrong date of birth or gender you need:
- A notarized petition to correct gender or date of birth issued by your local civil registrar office
- PSA Birth Certificate (that has the mistake that needed to be corrected)
- Baptismal certificate issued by church
- Certificate of Employment or Affidavit of Non-Employment
- Medical record from the place(hospital, etc.) the applicant is born
- Any two (2) valid IDs or document
- Medical certification authenticating the true gender of applicant
Fee (which depends on your local civil registrar office but usually at least PHP 1200 excluding the notarize fee)
III. For the correction of clerical error you need:
- PSA Birth Certificate (that has the mistake that needed to be corrected)
- Any two valid IDs or document
- Fee (which depends on your local civil registrar office but usually at least PHP 1000 excluding the notarize fee and other documents needed)
- Your local civil registrar office might request other documents
IV. For the correction supplemental details you need:
- PSA Birth Certificate (that has the mistake that needed to be corrected)
- Any two valid IDs or document
- Affidavit specifying the missing detail and reason why it is missing and not specified
- Fee (which depends on your local civil registrar office but usually at least PHP 1000 excluding the notarized fee and other documents needed)
- Your local civil registrar office might request other documents
V. For the judicial correction you need:
You needed to bring documents that support your petition authenticating and verifying your statement in the evaluation at Regional Trial Court (RTC).
Fee (depends as court fees include other documents and fees. It also varies on the level of complication of your case)
READ MORE:
Step-by-step guide to getting a PSA birth certificate
5 requirements na kailangan sa pagkuha ng birth certificate ni baby
Applying a birth certificate for your newborn, paano nga ba?
How to change name in PSA birth certificate: Steps in correcting the mistake in Birth Certificate
Image from iStock
1. Compiling of requirements
Before proceeding, you should make sure that all requirements are ready and complete. So that you’ll have smooth processing and less hassle.
Compiling and organizing all the needed documents at once lessens the time you consume and speeds up your process. Refer to the list of requirements we listed above for easier and faster work.
2. Proceed to your local civil registry office
After compiling and preparing the required documents, go to your local civil registry office where the applicant (which is your baby) is born. This office is usually near or located at a municipal hall or the city. Please be reminded that your child, who still cannot file the petition personally must be present during the day of the filing.
Hence, if you’ve already moved to a different place, proceed to the nearest civil registry office and file your petition there. Kindly note that this process is more costly than when you file your petition to your local civil registry office. Where your child is born and will take longer to be processed.
If your family resides in a foreign country, you must file your petition at the Philippine Embassy or Consulate. Where your child’s birth was reported.
3. Submit the required documents
After heading to the local civil registry office, submit all the required documents (which are appropriate to your case) along with the notarized petition you filed.
Pay all the fees and wait for the indicated date on your receipt to return and claim the approved petition. After claiming, send it to the Office of the Civil Registrar General in Manila and keep following up.
Once approved, if it is the case of name correction, missing supplemental details, or date and gender correction. You can send it back to your local civil registrar’s office where they will certify and forward it to the PSA office to issue the annotated birth certificate.
If it is a clerical correction, once they approved your petition. They will notify you that your certificate of finality is ready.
After that, mail this certificate along with other documents specified by your local registrar office back to the Office of the Civil Registrar General in Manila and soon you can get the annotated PSA birth certificate
If your child’s case is under judicial correction, complete all the required documents and hire a lawyer that will draft their petition. File the petition and pass the documents needed to the Regional Trial Court. Follow up until the hearing date where your lawyer will present your case.
4. Claim the amended document
You can claim a changed and correct birth certificate. The waiting period depends on what type of correction your case has.
The shortest time can take a month and while the longest (which is a judicial correction) can take up to a year and a half. Nonetheless, you can enjoy a correct birth certificate you’ll use forever.
Source:
PSA, Filipiknow, MattScradle
